Conference Exhibitor & Sponsor Agreement
Exhibitor / Sponsor
Rules and Regulations

The following rules and regulations have been designed for the benefit of all exhibitors and sponsors and, in conjunction with the application, constitute a formal agreement.  THI requests the full cooperation of the exhibitors in their observance.  THI reserves the right to terminate exhibitor or sponsor privileges at any time for breach of these rules and regulations.  Expulsion of an exhibitor under these rules shall not give rise to a claim for a refund of the fees paid by such exhibitor.

1. OFFICIAL EXHIBIT SCHEDULE

Sunday, September 12, 2010
Setup: 8:00am – 12:00 Noon

Tuesday, September 14, 2010
Tear down: 2:00pm – 5:00pm

2. CONFERENCE MANAGEMENT
The conference is organized by Texas Health Institute.  Any matters not covered in these rules and regulations are subject to the interpretation of THI.  Exhibitors and sponsors must comply with the procedures of the Sheraton Austin - Austin, Texas.  THI shall have full power to interpret, and enforce these rules and regulations.  Each exhibitor and sponsor, for them self and his or her employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto in conformance with the preceding sentence.

3. FAILURE TO OCCUPY SPACE
Space not occupied by 7:00 p.m. on September 12, 2010 will be forfeited by exhibitors and their space may be resold, reassigned, or used by the conference management without refund.

4. RATES, DEPOSITS, AND REFUNDS Exhibit space will be rented and sponsorships sold at the rates in accordance with the application form. No application will be processed or space assigned without payment. Exhibits must be paid in full by September 1, 2010.  If assigned space is not paid in full by September 1, 2010, it may be reassigned at the discretion of conference management.

5. ARRANGEMENTS OF EXHIBITS
Any portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space or for any reason becomes objectionable, must be modified or removed by the exhibitor.  The conference management reserves the right to inspect each booth prior to show opening.

6. SUBLEASING OF SPACE
Exhibitors may not assign, sublet or apportion to others the whole or any part of the space allocated, and may not display goods or services other than those manufactured or regularly distributed by them.

7. CONDUCT
All exhibits will be to serve the interest of the THI conference attendees and will be operated in a way that will not detract from other exhibits or the meeting as a whole.

8. FIRE, SAFETY, AND HEALTH
The exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. All exhibit equipment and materials must be located within the assigned space. NO combustible material will be stored in or around exhibit space.

9. LIABILITY AND SECURITY
THI makes no warranty, expressed or implied, that security measures will avert or prevent occurrences, which may result in loss or damage.  Each exhibitor must make provisions for the safeguarding of his or her goods, materials, equipment and display at all times.  THI will not be liable for loss or damage to the property of exhibitors or their representatives or employees from theft, fire, accident, or other causes.